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BCP Infrastructure Project Manager

BCP Renovation and Reconstruction
30 May 2024

Kyiv

ERA BACKGROUND 

Ukraine’s efforts to win the future – emerging from Russia’s full-scale war ready to accelerate its development as a sovereign, independent, democratic, and prosperous state – require a dynamic, inclusive economic recovery. Through partnerships with the government and robust private sector engagement, ERA has supported economic growth and resilience in Ukraine since 2018. Following Russia’s brutal invasion of Ukraine in February 2022 and subsequent occupation of the part of Ukraine, ERA shifted from its focus on Eastern Ukraine to cover development priorities across the country that address Ukraine’s urgent needs in export logistics and infrastructural improvements.

AGRI-UKRAINE GRAIN EXPORT LOGISTICS

USAID’s Economic Resilience Activity (ERA) is one of USAID’s core partners implementing the $350 million Agriculture Resilience Initiative – Ukraine (AGRI-Ukraine) that was established in 2022 to bolster Ukrainian agricultural exports and alleviate the global food security crisis exacerbated by the war. Under AGRI-Ukraine, ERA partners with public and private companies to complement and leverage urgently-needed grain transportation and transshipment investments.

INFRASTRUCTURAL IMPROVEMENTS ERA also directly supports the Government of Ukraine, including the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI), the State Customs Service and Ukrainian Railways, to upgrade 42 of Ukraine’s border crossing points (BCPs). Modern and more efficient border infrastructure and customs procedures will reduce export costs and increase export capacity, enabling  Ukraine to scale trade and advance its path to EU integration.

BCPs Renovation and Upgrade:

  • Infrastructure Improvements: deliver equipment, architecture and engineering design and construction services at 9 priority (6 road and 3 rail) and up to 12 additional BCPs that improve traffic management systems, cargo processing, and terminal infrastructure and equipment for cargo and passenger processing, to increase exports and manage traffic more efficiently along the borders of Hungary, Moldova, Poland, Romania, and Slovakia.
  • Standardization and Efficiency with Rapid Upgrades: target total of 42 BCPs with immediate upgrades such as prefabricated office structures and restrooms, pavement repairs, signage, barricades, and equipment for weighing and scanning that address urgent needs and improve user experience and perceptions of Ukraine.
  • Equipment and Traffic Management Systems:  procure mobile truck scanners, fixed and dynamic scales, luggage and hand-held scanners, and rail cargo equipment to increase export capacity and meet international standards for cargo processing; and develop and implement modern traffic management systems at select, high volume BCPs.

About the job

BCP Infrastructure Project Manager will work with the BCP Director and Senior Manager for BCP Rapid Upgrades to oversee and coordinate project design management performed by engineering firms and construction from inception to completion, ensuring they are delivered on time, within budget, and according to specifications. The position requires travel to BCP at the western border of Ukraine. The role is placed in Kyiv or Lviv and reports to Senior Manager for BCP Upgrade.

Responsibilities:

Project Planning and Scheduling:

  • Develop project scope of work, schedule, estimated cost, and resource allocation requirements.
  • Define project objectives, deliverables, and milestones.
  • Identify and mitigate project risks.
  • Review and monitor the level of effort (LOEs) submitted by the engineering subcontractors for reasonableness and time frames during the pre-design, design, and construction phases.
  • Develop and update progress monitoring control schedules (MS Project, Excel)  for design and construction work for multiple projects.
  • Track work progress using several factors such as time, cost, actual progress, etc., and monitor compliance with workplan timing and budget.

Project Execution:

  • Lead project kick-off meetings and regular status meetings.
  • Coordinate activities among team members and stakeholders.
  • Monitor project progress and performance using various methods such as time, cost, and physical progress.
  • Resolve issues and conflicts as they arise.

Communication:

  • Communicate project status, issues, and risks to ERA, USAID, and stakeholders.
  • Provide regular updates to the project team and management.

Resource Management:

  • Review and track resource allocation by the engineering subcontractors on multiple projects simultaneously against approved LOEs and detect any overlaps.
  • Review the engineering developed estimated construction cost.

Quality Assurance:

  • Ensure that deliverables meet quality standards and Government of Ukraine and USAID requirements.
  • Implement quality assurance processes and procedures.
  • Conduct quality reviews and audits as necessary.

Budget Management:

  • Develop project budget, track expenses, and review progress payments
  • Ensure that projects are completed within budget.

Stakeholder Management:

  • Build and maintain relationships with project stakeholders.
  • Manage stakeholder expectations and address their concerns.

Documentation:

  • Develop simultaneous document review and filing process.
  • Maintain accurate project documentation, including plans, schedules, and reports.
  • Ensure that project documentation is up-to-date and accessible
  • Archive project documentation upon project completion.
  • Keep respective activity records in the DAI corporate system (TAMIS).

Job Expectations

In this position, you are expected to share the DAI’s four core values:

  • Integrity: commit to civil and ethical behavior, play by the rules, and do the right thing;
  • Responsibility: be accountable to clients, partners, grant recipients, beneficiaries, colleagues, and communities where we work. If you fall short, you own up, fix the problem, and get it right the next time;
  • Excellence: adhere to the highest technical and professional standards in innovation, learning, and service;
  • Global Citizenship: respect cultural diversity and treat everyone everywhere with professionalism and dignity to make the world a better place.

About you:

  • Bachelor’s degree in engineering or a related field (Master’s degree preferred).
  • Project management certification (e.g., PMP) is desirable.
  • At least 8 years of experience in managing engineering design projects and preferably donor-funded projects in Ukraine or abroad
  • Strong leadership, communication, and interpersonal skills.
  • Excellent organizational, time management, multi-tasking and multiple project management  abilities
  • Proficiency in Microsoft Project Management tools and software and ability to add LOE, and cost in addition to time to the Microsoft PM.
  • Knowledge of engineering and construction principles and practices.
  • Familiarity with relevant GoU and USAID regulations and standards of design and construction, as well as knowledge of international technical assistance.
  • Strong interpersonal and communication skills in English and Ukrainian are required.
  • Excellent computer skills in MS Excel and MS Project; able to develop Microsoft Project Gantt charts to monitor engineering level of effort (LOE), schedules, and cost for several projects environment.
  • Strong technical, financial, analytical, quantitative, critical thinking, and conceptual skills to analyze issues, develop monitoring and control tools, and recommend and present solutions and/or options.

WE OFFER

Contract length: 12-month employment agreement with a possibility of extension.

Benefits Package:

  • 28 calendar days of annual leave
  • 10 days of internal well-being paid leave per annum
  • Medical Insurance for ERA staff and their families
  • Life Insurance for ERA staff
  • Coverage of all expenses for the business trips
  • Military reservation is possible and granted if you are on a relevant military register

Start date: July 1, 2024

Application process

All applicants must send a cover letter and updated CV (no longer than four pages) in English to ukraine@dai.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

Closing date for applications: June 16, 2024.

For further information about DAI GLOBAL LLC, please consult our website era-ukraine.org.ua.