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Grants Associate

31 July 2024

Kyiv 

ERA BACKGROUND

Ukraine’s efforts to win the future – emerging from Russia’s full-scale war ready to accelerate its development as a sovereign, independent, democratic, and prosperous state – require a dynamic, inclusive economic recovery. Through partnerships with the government and robust private sector engagement, ERA has supported economic growth and resilience in Ukraine since 2018. Following Russia’s brutal invasion of Ukraine in February 2022 and subsequent occupation of the part of Ukraine, ERA shifted from its focus on Eastern Ukraine to cover development priorities across the country that address Ukraine’s urgent needs in export logistics and infrastructural improvements.

AGRI-UKRAINE GRAIN EXPORT LOGISTICS

USAID’s Economic Resilience Activity (ERA) is one of USAID’s core partners implementing the $350 million Agriculture Resilience Initiative – Ukraine (AGRI-Ukraine) that was established in 2022 to bolster Ukrainian agricultural exports and alleviate the global food security crisis exacerbated by the war. Under AGRI-Ukraine, ERA partners with public and private companies to complement and leverage urgently-needed grain transportation and transshipment investments.

INFRASTRUCTURAL IMPROVEMENTS

ERA also directly supports the Government of Ukraine, including the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI), the State Customs Service and Ukrainian Railways, to upgrade 42 of Ukraine’s border crossing points (BCPs). Modern and more efficient border infrastructure and customs procedures will reduce export costs and increase export capacity, enabling Ukraine to scale trade and advance its path to EU integration.

JOB OVERVIEW

The Grants Associate is a support position with the primary responsibility of assisting the grants department with variety of administrative tasks to ensure consistent grant processing. The role covers maintenance and optimization of grantmaking data systems, document maintenance, and keeping the grants records in the Technical and Administrative Management Information System (TAMIS). The Grants Associate reports to the Grants Director and will work in the Kyiv office.

RESPONSIBILITIES:

  • Assisting administration of the grantees’ selection process to ensure that policies and procedures are upheld as outlined in the approved Grants Manual.
  • Assisting in collecting the concept notes/applications under NOFOs (notifications of funding opportunities.)
  • Assisting in development and management of the trackers.
  • Assisting in grant correspondence (notifications, questions to the applicants, preparation of the official letters).
  • Checking the applicants for eligibility purposes and ensuring timely documents entry into TAMIS.
  • Assisting in arranging meetings, taking notes, drafting protocols, presentations’ design, etc.
  • Preparing the draft of the grant agreements and other grants related documents.
  • Ensuring exchange, maintenance and archiving of the required hard copies of the documents.
  • Assisting in preparation of backup documentation for payments under grants.
  • Cooperate with Procurement team on market research for in-kind grants development.
  • Perform other tasks as necessary as assigned by Grants Director.

JOB EXPECTATIONS:

In this position, you are expected to share the DAI four core values:

  • Integrity: commit to civil and ethical behavior, play by the rules, and do the right thing;
  • Responsibility: be accountable to clients, partners, grant recipients, beneficiaries, colleagues, and communities where we work. If you fall short, you own up, fix the problem, and get it right the next time;
  • Excellence: adhere to the highest technical and professional standards in innovation, learning, and service;
  • Global Citizenship: respect the cultural diversity and treat everyone everywhere with professionalism and dignity to make the world a better place.

QUALIFICATIONS

  • Minimum 1 year of relevant work experience.
  • Experience in administrative tasks, including filing systems.
  • Strong interpersonal skills and written and oral communication skills.
  • Essential working knowledge of digital tools and technologies for information processing, communication, and computer applications (e.g. MS Office) as an independent user.
  • Language requirements are as follows:
  • English level III (General working proficiency) Reading/Writing/Speaking.
  • Ukrainian Fluent.

WE OFFER

Contract length: 12-month employment agreement with a possibility of extension.

Benefits Package:

  • 28 calendar days of annual leave
  • 10 days of internal well-being paid leave per annum
  • Medical Insurance for ERA staff and their families
  • Life Insurance for ERA staff
  • Coverage of all expenses for the business trips
  • Military reservation is possible and granted if you are on a relevant military register

Start date: August 2024

 

Application process

All applicants must send a cover letter and updated CV (no longer than four pages) in English to ukraine@dai.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

Closing date for applications: August 14, 2024.

For further information about DAI GLOBAL LLC, please consult our website era-ukraine.org.ua.