Kyiv
ERA BACKGROUND
Ukraine’s efforts to win the future – emerging from Russia’s full-scale war ready to accelerate its development as a sovereign, independent, democratic, and prosperous state – require a dynamic, inclusive economic recovery. Through partnerships with the government and robust private sector engagement, ERA has supported economic growth and resilience in Ukraine since 2018. Following Russia’s brutal invasion of Ukraine in February 2022 and subsequent occupation of the part of Ukraine, ERA shifted from its focus on Eastern Ukraine to cover development priorities across the country that address Ukraine’s urgent needs in export logistics and infrastructural improvements.
AGRI-UKRAINE GRAIN EXPORT LOGISTICS
USAID’s Economic Resilience Activity (ERA) is one of USAID’s core partners implementing the $350 million Agriculture Resilience Initiative – Ukraine (AGRI-Ukraine) that was established in 2022 to bolster Ukrainian agricultural exports and alleviate the global food security crisis exacerbated by the war. Under AGRI-Ukraine, ERA partners with public and private companies to complement and leverage urgently-needed grain transportation and transshipment investments.
INFRASTRUCTURAL IMPROVEMENTS
ERA also directly supports the Government of Ukraine, including the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI), the State Customs Service and Ukrainian Railways, to upgrade 42 of Ukraine’s border crossing points (BCPs). Modern and more efficient border infrastructure and customs procedures will reduce export costs and increase export capacity, enabling Ukraine to scale trade and advance its path to EU integration.
About the job
The Procurement Administrative Associate is a support position that will have the primary responsibility of assisting with all project administrative tasks and procurement functions. The Procurement Administrative Associate plays a crucial role in facilitating the smooth and efficient procurement process, contributing to the organization’s overall success by ensuring timely and cost-effective acquisitions. The role covers most of the routine procurement, document maintenance, and TAMIS system record-keeping. The Procurement Administrative Associate reports to the BCP Procurement Manager and is in the Kyiv office.
RESPONSIBILITIES:
- Monitor Procurement Tracker accuracy in coordination with other members of the Procurement Team based on Purchase Requisitions submitted by ERA staff. Ensure that all PRs are tracked with actual information from the point of receiving to the final receipt.
- Prepare the solicitation documents for the procurement of goods and services according to the shared tasks.
- Participate in the evaluation of bids and proposals and make minutes of the Evaluation Committee’s members’ discussion, prepare notes for the bids evaluation report, and technical evaluation minutes.
- Prepare payment requests and ensure that supporting documents are uploaded to TAMIS in a complete package.
- Participate in the joint verification of procured goods and equipment and make certain the items correspond to Technical Specifications and Quantities.
- Keep accurate and transparent document files and electronic copies requested by FOM in the TAMIS system.
- Submit completed procurement packages and invoices for payment to the Finance Team in coordination with other Procurement Team members.
- Work with hard copies and compile an archive of hard copies storing of which is legally required.
- Perform other tasks as necessary as assigned by Senior Procurement Manager.
About you
- BA education in Logistics or other relevant fields.
- Minimum 1 year of relevant work experience.
- Experience in administrative tasks, including filing systems.
- Experience of work in supply chain online systems.
- Understanding of standard procurement procedures and documentation workflow.
- Excellent communications skills and ability to relate to people at all levels of an organization
- Well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus. Excellent organizational skills with a willingness to take initiative and be proactive.
- Proven integrity and ability to adhere to the rules, honor commitments, and meet the spirit as well as the letter of those commitments, stand up for what is right.
- Ability to manage and prioritize multiple responsibilities and respond effectively to the most sensitive inquiries or complaints; experience with enterprise accounting software, and Microsoft Office suite.
- Fluent in English and Ukrainian are mandatory, both written & spoken.
WE OFFER
Contract length: 12-month employment agreement with a possibility of extension.
Benefits: all benefits envisaged by the Labor Code of Ukraine, corporate medical insurance for employees and immediate family members.
Start date: August 2024
Application process
All applicants must send a cover letter and updated CV (no longer than four pages) in English to ukraine@dai.com
Closing date for applications: July 31, 2024.
For further information about DAI GLOBAL LLC, please consult our website dai.com.