Engineering Document Controller

20 October 2023


Since 2018, USAID Economic Resilience Activity (ERA) has focused its activities on eastern Ukraine. In 2022, it expanded its geography of cooperation to other regions due to Russia’s full-scale invasion and occupation of part of Ukraine. In 2023, given the military and political circumstances and challenges, the U.S. Agency for International Development (USAID) changed ERA’s priorities.

ERA is one of the implementers of the U.S. Government’s Interagency Agriculture Resilience Initiative – Ukraine (AGRI – Ukraine), which aims to support Ukrainian agricultural production and exports and help address the global food crisis exacerbated by Russia’s brutal war against Ukraine. USAID supports the Government of Ukraine, including working with the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI) and the State Customs Service, through ERA, to modernize border crossing points to improve grain trade and exports, passenger traffic, and perceptions of Ukraine. ERA is also implementing the Economic Stability and Recovery Initiative (ESRI), which focuses on job retention and creation and assists small and medium-sized enterprises.

USAID ERA prioritizes work on AGRI and rehabilitating EU-facing border crossing points (BCPs). The AGRI component is extending its technical assistance to Ukrainian Agri-traders and logistics companies supporting them in increasing capacity and potential of grain export logistics. The BCP component includes complex construction management and procurement of equipment and service for BCPs to become more efficient in processing big cargos of grain and other commodities through the border.

About the job

The Engineer for Document controller will help USAID ERA’s BCP Infrastructure Team by assisting with paperwork, documentation processing, and team coordination. The role of the Engineer for Document controller is important and requires a focus on details and adherence to policies, procedures, and controls. One of the core responsibilities of this position is to oversee and facilitate the flow of documents related to ERA infrastructure projects. The position requires relevant work experience as a coordinator and administrator. The Engineer for Document controller can be located in Lviv and reports to the BCP Infrastructure Manager.


Work with Design and Construction Subcontracts, Consultancies, Beneficiaries

  • Work in close cooperation and coordination on Infrastructure document exchange with partners;
  • Provide explanations of documentation submission ordering to Subcontractors and Consultancies in accordance with ERA procedures;
  • Control, revise, and ensure submissions’ quality during the whole cycle of Infrastructure projects development, requiring additional documentation if necessary;
  • Schedule site visits, meetings, conference calls, and other infrastructure-related events;
  • General support in the coordination and smooth operation of the ERA Infrastructure Program;

Cooperation with other Teams

  • Work in close cooperation with other Teams regarding project data and contact information collecting, documentation processing, and others;

Documentation maintenance and gathering

  • Maintenance of Submittals Logs related to design, procurement, construction monitoring, and other documents related to ERA infrastructure projects;
  • Log, organize, and archive contact information for the various entities and people involved with ERA infrastructure projects;
  • Maintenance archiving of received Design, Construction and Technical related documents to SharePoint and in TAMIS regularly;
  • Perform other related duties as required;

About you

  • MA/BA in Civil or Infrastructure Engineering or a related field.
  • A category CC1 to CC3 certification as “architect/engineer” and/or “expert”.
  • Technadzor certification is also acceptable if supported by professional experience consistent with design review, construction supervision, and compliance verification experience.
  • A minimum of ten years of general professional experience is required, with five years of specific experience in construction supervision.
  • Fluent English is required.
  • Experience with international donor-funded projects is preferred.


Contract length: 12-month employment agreement with a possibility of extension.

Benefits Package:

  • 28 calendar days of annual leave
  • 10 days of internal wellbeing paid leaves per annum
  • Medical Insurance for ERA staff and their families
  • Life Insurance for ERA staff
  • Coverage of all expenses for the business trips
  • Military reservation is possible and granted if you are on a relevant military register

Start date: January 2024

Application process

All applicants must send a cover letter and updated CV (no longer than four pages) in English to

Closing date for applications: January 2, 2024.

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