ERA Learning from One Year of Wartime Operations Pause and Reflect Workshop

ERA
Learning from One Year of Wartime Operations Pause and Reflect Workshop

Dates:
April 25, 26, 27, 2023 (Tues, weds, Thurs)

Time: 9am – 6pm local time – 11^th floor conference room in same building with Hotel Reception

Три Сини та Донька in Carpathians, and others by video link from their homes

Meals at the hotel Carpathians:

Dates	Breakfast	Lunch	Dinner
April25	Y	Y	Y (Welcome dinner)
April26	Y	Y	Y
April 27	Y	Y	Y

BPA holder will pay for the hotel meals.

ERA P&R Facilitators:
Andrea Chartock

Participants: everyone:
Technical and ops, USAID invited, new DCOP,

Remote participation:
Males outside of country: (Stetsenko, Cherviakov, Oleh Miroshnichenko, O Sheludenkov, Andriy Shevtsov), Anastasiia, USAID invited

Objectives:

1. To get key actors on the ERA team (team leads, and sub-team leads) on the same page about ERA’s adjusted vision, planned level of spending, and priorities given the new realities of war since Russia’s invasion.

2. To revisit the best revised technical approaches given the evolving wartime needs.

3. To exchange ideas and come up with the best strategic approach to targeting beneficiaries under the changed area of operation.

4. To (a) plan for and orient towards a new USAID multi-implementing partner (IP) SME Economic Stabilization and Recovery Initiative (ESRI with 2 components: 1) economic recovery; and 2) Revitalization of newly liberated areas; and (b) To discuss selecting aligned indicators such as displaced businesses assisted and # of jobs saved.

5. To capture lessons learned and ensure their incorporation into upcoming activities in Year 5 interventions.

6. To map out the various tracks of priority near term results, intermediate results, and more complex longer-term sustainable programming results and the various steps that need to be taken to make sure all necessary steps are taken to keep all priority areas moving forward.

7. To brainstorm ideas for better strategically maximizing private sector engagement (PSE) and prioritizing a few key potential PSE partnerships in the coming year; think big about potential international partnerships

8. To foster camaraderie and teamwork between key staff members, following teams’ reorganization and over many months of remote work.

9. Re-assure the staff about new direction from USAID, safety, potential for success, clear and manageable path forward.

10. Stabilize the plan forward, operationalize the plan, find some promising examples.

11. Lay the groundwork for fielding new construction interventions.

12. Promote teamwork ethos of “regular timely actionable constructive feedback” and continuous improvement.

Guidelines:

· Set your instant messaging apps to “away” or “do not disturb”, put your phone on silent and turn your phone face down so you don’t see any alerts.

· Online participants, turn your microphone to “mute” during the presentations if you are not the presenter.

· Leave your questions/comments in the meeting chat indicating who should address it and then your question, for instance: “@Brian Milakovsky – (your question)”. Write your questions in English, Russian or Ukrainian.

· For live discussion, if you want to ask or to comment/add, please “raise hand” in Teams app, a facilitator will call your name, so you can unmute your microphone and speak.

AGENDA

Time	Topic	Speaker/ Facilitator	Link
Tuesday
9:00 – 9:10	Welcome, big picture of what we want out of the P&R from the management perspective	Timothy Madigan	Link
9:10 – 9:15	Quick overview of the agenda and the logistics	Andrea Chartock
9:15 – 9:50	Brief introduce your neighbor to the group icebreaker	Andrea Chartock
9:50 – 10:15	A changed ERA: how ERA has changed since the war (Org chart, proposal for Supplemental, AGRI, new ESRI initiative, Newly Liberated Areas (NLA)s prioritized, etc.)	Timothy Madigan with slides
10:15 – 10:30	Coffee Break
10:30-10:45	Wartime Priorities from USAID’s perspective (also what kinds of results make it into the night notes?) and Q&A	Larissa Piskunova and/or Nate Bills (USAID)	Link
10:45 – 11:20	NLA high-level findings, actions and plans to date, NLA zone map	Oleksandr Sheludenkov (remotely)
11:20 – 11:40	Activating And Strengthening Ukraine’s Reconstruction Capacity Study findings and next steps	Brian Milakovsky (remotely)
11:40-12:05	Grants Pipeline review and discussion of priorities, outstanding unprogrammed grant funds and priorities	Valeria Sorokina
12:05-12:30	Construction Pipeline and priorities	Construction team to present what there is in the pipeline
12:30-1:02.5	O1 revised prioritized activities (15 mins high-level presentation of what the team is up to, what are the strategic priorities, how things are going, where other teams can help) Discussion Q&A, feedback, ideas	Volodymyr Moisyeyev and Vika S to present, Andrea to facilitate discussion
1:02.5– 1:30	O2 Revised prioritized activities (15 mins high-level presentation of what the team is up to, what are the strategic priorities, how things are going, where other teams can help) Discussion Q&A, feedback, ideas. Note there are VC presentations later, so here you don’t need to get into that much detail on value chains. However, please include: Where are we on Manufacturing, scaling up I4M, and adding Construction Value Chain	Volodymyr Cherviakov to present, Andrea to facilitate discussion
1:30-2:30	Lunch
2:30 – 3:15	O3 Revised prioritized activities (15 mins high-level presentation of what the team is up to, what are the strategic priorities, how things are going, where other teams can help) Discussion Q&A, feedback, ideas If time, cross component discussion	Oleksandr Sheludenkov, Andrea to facilitate discussion	Link
3:15 – 3:30	Coffee break
3:30-4:00	Workforce development Revised prioritized activities (15 mins high-level presentation of what the team is up to, what are the strategic priorities, how things are going, where other teams can help) Discussion Q&A, feedback, ideas	Snizhana presentation, Andrea to facilitate discussion	Link
4:00- 4:40	Comms Revised prioritized activities (15 mins high-level presentation of what the team is up to, what are the strategic priorities, how things are going, where other teams can help) 5 minutes intro from Tim on what kinds of things SMT wants to see Discussion Q&A, feedback, ideas Question to technical team, how can comms help support your work (strategic comms within ERA)	Vira Illiash Tim Andrea to facilitate
4:40-5:00	High Level Presentation of AGRI, 7-solutions, where things are	Either Tim or Bill remotely?
5:00- 5:40	Break for non-AGRI ERA staff — AGRI-sub teams: Running through AGRI updates in the process of sharing the seven solutions – where we are and where we’re going (feeds into weekly report).	Stanislav, Andrea, Tim, Alexey L, By phone: Bill, Tom, Sally, Alex Stetsenko,
6:00 – 8:30pm	Dinner and team building event	Ops team- Karaoke or Bowling Tournament
Wednesday
9:00-9:15	Review of key messages and learning from the previous day	Andrea to facilitate	Link
9:15-10:15	Presentation of Labor Market Assessment, followed by discussion	Snizhana and team Andrea to facilitate discussion
10:15 – 10:30	Coffee break
10:30-11:00	Presentation of rapid assessment findings: Renewable energy solutions and energy efficiency	Andriy Zinchenko	Link
11:00-11:15	High level presentation of planned biofuels, renewable energy solutions and energy efficiency	Andriy Zinchenko
11:15 – 11:35	Renewable energy solutions and energy efficiency (Discussion, including how it relates to other value chains and components)	Andrea to facilitate
11:35 – 12:35	Running through value chains, best and latest achievements, priority plans. Honey I4M IT Produce/ vegetables	Andrii Sheveliev & Ruslan Oleh M &/or Elvira Sergey, Natalia & Ivana A. Shevieliev
12:35-1:30	Security Session	Yaroslav Kasiuhnych
1:30-2:30	Lunch
2:30-3:15	Procurement challenges, fraud awareness and managing audit risks	Tigran Yeghyan	Link
3:15 – 3:30	Coffee break
3:30-4:30	Revisiting Construction processes and project identification Brainstorming and discussing ways to improve a successful project identification process	Timothy Madigan to facilitate	Link
4:30-5:30	Vision: what Tim wants to see for successful construction lifecycle processes (from identification, evaluation, design, competition, oversight, acceptance, M&E reporting) Brainstorming and discussing ways to improve construction lifecycle processes Session: Stepping back and thinking big for recovery: picturing ideal construction success stories and what they look like 1) Newly Liberated areas* 2) Displaced businesses (??) 3) Manufacturing 4) Other high impact ideas (wartime pivots)	Timothy Madigan to facilitate (Andrea to support facilitation as needed)
6:00 – 8:30pm	Dinner and team building event	Ops Team
Thursday
9:00: 9:10	Review of key messages and learning from the previous day	Andrea to facilitate	Link
9:10-10:15	Each sub-team runs through the originally submitted annual workplan, makes note of any updates that should be made (break-out, ~25 minutes), reports back 5 minutes each, SMT feedback at end	Andrea Chartock
10:15 – 10:30	Coffee break
10:30 – 11:30	MEL where we are vis a vis targets indicators, revisions in methodology since the war. Changes in AMELP, potential to modify indicators, such as displaced businesses/ individuals assisted and # of jobs saved, adding disaggregation for newly liberated areas	Andrea, Oleksandra	Link
11:30 – 12:30	CLA and continuous improvement mindset, logs	Andrea
12:30 – 1:30	Brainstorming on key private sector engagement partners and making a plan on who will contact them with which messages	Andrea Chartock
1:30-2:30	Lunch
2:30-3:15	Lessons learned from a year of war, what works, what doesn’t, what can we do better or more of?	Andrea	Link
3:15 – 3:30	Coffee break
3:30 – 4:45	Discussion and summary of key learning and deciding on next steps	Andrea Chartock, Notetaker	Link
4:45 – 5:05	Concluding remarks from COP	Timothy Madigan

6:00 – 8:00	Dinner and extracurricular activity	Ops team