ERA Learning from One Year of Wartime Operations Pause and Reflect Workshop

24 April 2023

ERA
Learning from One Year of Wartime Operations Pause and Reflect Workshop

 

Dates:
April 25, 26, 27, 2023 (Tues, weds, Thurs)

Time: 9am – 6pm local time – 11th floor conference room in same building with Hotel Reception

Три Сини та Донька in Carpathians, and others by video link from their homes

Meals at the hotel Carpathians:

Dates

Breakfast

Lunch

Dinner

April25 

Y

Y

Y (Welcome dinner)

April26 

Y

Y

Y

April 27

Y

Y

Y

BPA holder will pay for the hotel meals.

 

ERA P&R Facilitators:
Andrea Chartock

Participants: everyone:
Technical and ops, USAID invited, new DCOP,

Remote participation:
Males outside of country: (Stetsenko, Cherviakov, Oleh Miroshnichenko, O Sheludenkov, Andriy Shevtsov), Anastasiia, USAID invited

Objectives:

1.      To get key actors on the ERA team (team leads, and sub-team leads) on the same page about ERA’s adjusted vision, planned level of spending, and priorities given the new realities of war since Russia’s invasion.

2.      To revisit the best revised technical approaches given the evolving wartime needs.

3.      To exchange ideas and come up with the best strategic approach to targeting beneficiaries under the changed area of operation.

4.      To (a) plan for and orient towards a new USAID multi-implementing partner (IP) SME Economic Stabilization and Recovery Initiative (ESRI with 2 components: 1) economic recovery; and 2) Revitalization of newly liberated areas; and (b) To discuss selecting aligned indicators such as displaced businesses assisted and # of jobs saved.

5.      To capture lessons learned and ensure their incorporation into upcoming activities in Year 5 interventions.

6.      To map out the various tracks of priority near term results, intermediate results, and more complex longer-term sustainable programming results and the various steps that need to be taken to make sure all necessary steps are taken to keep all priority areas moving forward.

7.      To brainstorm ideas for better strategically maximizing private sector engagement (PSE) and prioritizing a few key potential PSE partnerships in the coming year; think big about potential international partnerships

8.      To foster camaraderie and teamwork between key staff members, following teams’ reorganization and over many months of remote work.

9.      Re-assure the staff about new direction from USAID, safety, potential for success, clear and manageable path forward.

10.    Stabilize the plan forward, operationalize the plan, find some promising examples.

11.    Lay the groundwork for fielding new construction interventions.

12.    Promote teamwork ethos of “regular timely actionable constructive feedback” and continuous improvement.

Guidelines:

· Set your instant messaging apps to “away” or “do not disturb”, put your phone on silent and turn your phone face down so you don’t see any alerts.

· Online participants, turn your microphone to “mute” during the presentations if you are not the presenter.

· Leave your questions/comments in the meeting chat indicating who should address it and then your question, for instance: “@Brian Milakovsky – (your question)”. Write your questions in English, Russian or Ukrainian.

· For live discussion, if you want to ask or to comment/add, please “raise hand” in Teams app, a facilitator will call your name, so you can unmute your microphone and speak.

AGENDA

Time

Topic

Speaker/ Facilitator

Link

Tuesday

 

9:00 – 9:10

Welcome, big picture of what we want out of the
P&R from the management perspective

Timothy Madigan

Link

9:10 – 9:15

Quick overview of the agenda and the logistics

Andrea Chartock

 

9:15 – 9:50

Brief introduce your neighbor to the group
icebreaker

Andrea Chartock

 

9:50 – 10:15

A changed ERA: how ERA has changed since the war
(Org chart, proposal for Supplemental, AGRI, new ESRI initiative, Newly Liberated Areas (NLA)s prioritized, etc.)

Timothy Madigan with slides

 

10:15 – 10:30

Coffee Break

 

 

10:30-10:45

Wartime Priorities from USAID’s perspective (also
what kinds of results make it into the night notes?) and Q&A

Larissa Piskunova and/or Nate Bills (USAID)

Link

10:45 – 11:20

NLA high-level findings, actions and plans to date,
NLA zone map

Oleksandr Sheludenkov (remotely)

 

11:20 – 11:40

Activating And Strengthening Ukraine’s
Reconstruction Capacity Study findings and next steps

 

Brian Milakovsky (remotely)

 

11:40-12:05

Grants Pipeline review and discussion of
priorities, outstanding unprogrammed grant funds and priorities

Valeria Sorokina

 

12:05-12:30

 

Construction Pipeline and priorities

Construction team to present what there is in the pipeline

 

 

12:30-1:02.5

O1 revised prioritized activities (15 mins
high-level presentation of what the team is up to, what are the strategic
priorities, how things are going, where other teams can help)

Discussion Q&A, feedback, ideas

 

Volodymyr Moisyeyev and Vika S to present, Andrea to facilitate discussion

 

 

1:02.5– 1:30

 

O2 Revised prioritized activities (15 mins
high-level presentation of what the team is up to, what are the strategic priorities, how things are going, where other teams can help)
Discussion Q&A, feedback, ideas. Note there are VC presentations later, so here you don’t need to get into that much
detail on value chains. However, please include: Where are we on Manufacturing, scaling up I4M, and adding Construction Value Chain

 

Volodymyr Cherviakov to present, Andrea to
facilitate discussion

 

 

1:30-2:30

Lunch

 

 

2:30 – 3:15

 

O3 Revised prioritized activities (15 mins
high-level presentation of what the team is up to, what are the strategic priorities, how things are going, where other teams can help)
Discussion Q&A, feedback, ideas If time, cross component discussion

 

Oleksandr Sheludenkov, Andrea to facilitate
discussion

Link

3:15 – 3:30

Coffee break

 

 

3:30-4:00

Workforce development

Revised prioritized activities (15 mins
high-level presentation of what the team is up to, what are the strategic priorities, how things are going, where other teams can help)

Discussion Q&A, feedback, ideas

Snizhana presentation, Andrea to facilitate
discussion

 

Link

4:00- 4:40

Comms

Revised prioritized activities (15 mins high-level presentation of what the team is up to, what are the strategic priorities, how things are going, where other teams can help)

5 minutes intro from Tim on what kinds of things SMT wants to see

Discussion Q&A, feedback, ideas

Question to technical team, how can comms help support your work (strategic comms within ERA)

Vira Illiash

 

 

 

Tim

 

 

Andrea to facilitate

 

4:40-5:00

High Level Presentation of AGRI, 7-solutions,
where things are

Either Tim or Bill remotely? 

 

5:00- 5:40

Break for non-AGRI ERA staff
AGRI-sub teams: Running through AGRI updates in the process of sharing
the seven solutions – where we are and where we’re going (feeds into weekly
report).

Stanislav, Andrea, Tim, Alexey
L,

By phone: Bill, Tom, Sally,
Alex Stetsenko,

 

6:00 – 8:30pm

Dinner and team building event

Ops team- Karaoke or Bowling
Tournament

 

Wednesday

 

9:00-9:15

Review of key messages and learning from the
previous day

Andrea to facilitate

Link

9:15-10:15

Presentation of Labor Market Assessment,

followed by discussion

Snizhana
and team

Andrea to
facilitate discussion

 

10:15 – 10:30

Coffee break

 

 

10:30-11:00

Presentation of rapid assessment findings: Renewable
energy solutions and energy efficiency

 

Andriy Zinchenko

 

Link

11:00-11:15

High level presentation of planned biofuels, renewable energy solutions and energy efficiency

 

Andriy Zinchenko

 

 

11:15 – 11:35

Renewable energy solutions and energy efficiency (Discussion, including how it relates to other value chains and components)

Andrea to facilitate

 

11:35 – 12:35

Running through value chains, best and latest
achievements, priority plans.

Honey

I4M

IT

Produce/ vegetables

 

 

Andrii Sheveliev & Ruslan

Oleh M &/or Elvira

Sergey, Natalia & Ivana

A. Shevieliev

 

12:35-1:30

Security Session

Yaroslav Kasiuhnych

 

1:30-2:30

Lunch

 

 

2:30-3:15

Procurement challenges, fraud
awareness and managing audit risks

Tigran Yeghyan

 

Link

3:15 – 3:30

Coffee break

 

 

3:30-4:30

Revisiting Construction processes and project
identification

Brainstorming and discussing ways to improve a
successful project identification process

 

Timothy Madigan to facilitate

Link

4:30-5:30

Vision: what Tim wants to see for successful
construction lifecycle processes (from identification, evaluation, design,
competition, oversight, acceptance, M&E reporting)

Brainstorming and discussing ways to improve
construction lifecycle processes

Session: Stepping back and thinking big for
recovery: picturing ideal construction success stories and what they look
like

1)         Newly Liberated areas*

2)         Displaced businesses (??)

3)         Manufacturing

4)         Other high impact ideas (wartime
pivots)

 

Timothy Madigan to facilitate (Andrea to
support facilitation as needed)

 

 

6:00 – 8:30pm

Dinner and team building event

 

Ops Team

 

Thursday

 

9:00: 9:10

Review of key messages and learning from the
previous day

Andrea to facilitate

Link

9:10-10:15

Each sub-team runs through the originally
submitted annual workplan, makes note of any updates that should be made
(break-out, ~25 minutes), reports back 5 minutes each, SMT feedback at end

Andrea Chartock

 

10:15 – 10:30

Coffee break

 

 

10:30 – 11:30

MEL where we are vis a vis targets indicators,
revisions in methodology since the war. Changes in AMELP, potential to modify
indicators, such as
displaced businesses/ individuals
assisted and # of jobs saved, adding disaggregation for newly liberated areas

Andrea, Oleksandra

Link

11:30 – 12:30

CLA and continuous improvement mindset, logs

Andrea

 

12:30 – 1:30

Brainstorming on key private sector engagement
partners and making a plan on who will contact them with which messages

Andrea Chartock

 

1:30-2:30

Lunch

 

 

2:30-3:15

Lessons learned from a year of war, what works,
what doesn’t, what can we do better or more of?

Andrea

Link

3:15 – 3:30

Coffee break

 

 

3:30 – 4:45

Discussion and summary of key learning and deciding
on next steps

Andrea Chartock, Notetaker

Link

4:45 – 5:05

Concluding remarks from COP

Timothy Madigan

 

 

 

 

 

6:00 – 8:00

Dinner and extracurricular activity

Ops team