ERA Y6 Work Planning Workshop
Dates: September 12, 13, 14 (Tue, Wed, Thu)
Time: 9 AM – 6 PM local time
Location: Atlas Deluxe Hotel, Shevchenko Ave. 27
Lviv ERA Office morning sessions; Atlas Deluxe Hotel, and others by video link from their homes
Meals provided by ERA:
Dates | Breakfast | Lunch | Dinner |
September 12 | N | Coffee break | Y (Welcome dinner) |
September 13 | N | Y | N |
September 14 | N | Y | N |
BPA holder will pay for the hotel meals.
ERA P&R Facilitators: September 12, 13 – Kirsten Pfeiffer; September 14 – Andrea Chartock (remote)
Participants: 15 offline participants – SMT, Cameron Berkuti, Bill Mays, Thomas O’Callaghan, Valeria Sorokina, Iuliia Naida, Andriy Fedosyeyev, Oleksandr Burdun, Olena Honcharova, Viktoriia Sheliekhova, Andriy Zinchenko, Snizhana Leu-Severynenko, Vladimir Moisyeyev.
Remote participation: All ERA staff
Objectives:
- To finalize the ERA interventions for year 6 and facilitate the draft of the WP.
- To exchange ideas and come up with the best strategic approaches to achieving results with the workplan.
- To foster camaraderie and teamwork between key staff members.
- To share information on the modified ERA Scope of Work with the rest of the staff.
Guidelines:
- Set your instant messaging apps to “away” or “do not disturb”, put your phone on silent and turn your phone face down so you don’t see any alerts.
- Online participants, turn your microphone to “mute” during the presentations if you are not the presenter.
- Leave your questions/comments in the meeting chat indicating who should address it and then your question, for instance: “@Kirsten Pfeiffer – (your question)”. Write your questions in English or Ukrainian.
- For live discussion, if you want to ask or to comment/add, please “raise hand” in Teams app, a facilitator will call your name, so you can unmute your microphone and speak.
AGENDA
Time | Topic | Speaker/ Facilitator |
Tuesday, September 12 | ||
9:00 AM – 1:00 PM | Work in ERA Lviv office
Morning WP sessions with SMT upon request Teams draft WP sections in MS Word and Gantt chart templates |
SMT, technical team |
1:00 – 1:30 | Moving from the ERA Lviv office to the Hotel | |
1:30 – 2:00 | Coffee meet and greet | |
2:00 – 2:15
|
Moving to the conference room
Teams draft WP sections in MS Word and Gantt chart templates |
|
2:30 – 2:40 | Welcome speech | Larysa Piskunova, Project Management Specialist/COR, USAID
|
2:40 – 2:50 | Opening words. Quick overview of the agenda | Tim Madigan, COP |
2:50 – 3:00 | Work Plan Structure | Kirsten Pfeiffer |
3:00 – 3:25 | AGRI final work plan for Y6 | Bill Mays, AGRI team |
3:25 – 3:50 | BCP final work plan for Y6 | Cameron Berkuti, Oleksandr Stetsenko |
3:50 – 4:15 | PSE final work plan for Y6 | Volodymyr Chervyakov, Volodymyr Moisyeyev, Snizhana Leu, Viktoriia Sheliekhova |
4:15 – 4:25 | Short break | |
4:25 – 4:50 | Gov Support final work plan for Y6 | Oleksandr Sheludenkov, Volodymyr Moisyeyev, Snizhana Leu, Viktoriia Sheliekhova |
4:50 – 5:20 | Facilitated Discussion and feedback | Kirsten Pfeiffer |
6:00 – 8:30 PM | Dinner and team building event | Ops team |
Wednesday, September 13 | ||
9:00 AM – 1:00 PM | Work in ERA Lviv office
Morning WP sessions with SMT upon request Teams draft WP sections in MS Word and Gantt chart templates |
SMT, technical team |
1:00 – 1:30
|
Moving from the ERA Lviv office to the Hotel | |
1:30 – 2:30 | Lunch | |
2:30 – 3:00
|
Moving to the conference room
Teams draft WP sections in MS Word and Gantt chart templates |
|
3:00 – 3:30 | Discussion and Feedback on Day 1 presentations (continued)
|
Kirsten Pfeiffer |
3:30 – 4:20 | Management/Ops Session
How ERA moves from work plan ideas into technical solicitations (grants and procurements) and the technical team’s roles. Facilitated discussion and planning exercise. |
Kirsten Pfeiffer & Valeria Sorokina |
4:20 – 4:50 | AGRI procurements lessons learned; ways to strengthen and improve ERA’s procurement processes for large, complex procurement of specialized equipment. | Tigran Yeghyan |
4:50 – 5:00 | Work planning next steps, deadlines and schedule | Kirsten Pfeiffer |
Thursday, September 14 | ||
9:00 AM – 1:00 PM | Work in ERA Lviv office
Morning WP sessions with SMT upon request Teams draft WP sections in MS Word and Gantt chart templates |
SMT, technical team leads |
1:00 – 1:30 | Moving from the ERA Lviv office to the Hotel | |
1:30 – 2:30 | Lunch | |
2:30 – 3:00
|
Moving to the conference room
Teams draft WP sections in MS Word and Gantt chart templates |
|
3:00 – 3:05 | Welcome, Quick overview of the agenda | Andrea Chartock |
3:05 – 4:05 | Communications Session | Vira Illiash, Comms team |
4:05 – 4:15 | Break | |
4:15 – 5:15 | MEL Session. Causal Model, indicators actuals as of August 2023, AGRI/BCP indicators | Andrea Chartock, Oleksandra Mukhamedova |
5:15 – 5:20 | Closing remarks | Tim Madigan |