ERA Y6 Work Planning Workshop Agenda

05 September 2023

ERA Y6 Work Planning Workshop 

 

Dates: September 12, 13, 14 (Tue, Wed, Thu) 

Time: 9 AM – 6 PM local time  

Location: Atlas Deluxe Hotel, Shevchenko Ave. 27 

Lviv ERA Office morning sessions; Atlas Deluxe Hotel, and others by video link from their homes 

Meals provided by ERA:  

Dates  Breakfast  Lunch  Dinner 
September 12  N  Coffee break  Y (Welcome dinner) 
September 13  N  Y  N 
September 14  N  Y  N 

BPA holder will pay for the hotel meals. 

 

ERA P&R Facilitators: September 12, 13 – Kirsten Pfeiffer; September 14 – Andrea Chartock (remote) 

Participants: 15 offline participants – SMT, Cameron Berkuti, Bill Mays, Thomas O’Callaghan, Valeria Sorokina, Iuliia Naida, Andriy Fedosyeyev, Oleksandr Burdun, Olena Honcharova, Viktoriia Sheliekhova, Andriy Zinchenko, Snizhana Leu-Severynenko, Vladimir Moisyeyev. 

Remote participation: All ERA staff 

Objectives 

  1. To finalize the ERA interventions for year 6 and facilitate the draft of the WP.  
  2. To exchange ideas and come up with the best strategic approaches to achieving results with the workplan.
  3. To foster camaraderie and teamwork between key staff members. 
  4. To share information on the modified ERA Scope of Work with the rest of the staff.  

Guidelines: 

  • Set your instant messaging apps to “away” or “do not disturb”, put your phone on silent and turn your phone face down so you don’t see any alerts.  
  • Online participants, turn your microphone to “mute” during the presentations if you are not the presenter.  
  • Leave your questions/comments in the meeting chat indicating who should address it and then your question, for instance: “@Kirsten Pfeiffer – (your question)”. Write your questions in English or Ukrainian. 
  • For live discussion, if you want to ask or to comment/add, please “raise hand” in Teams app, a facilitator will call your name, so you can unmute your microphone and speak.  

 

AGENDA 

Time  Topic  Speaker/ Facilitator 
Tuesday, September 12 
9:00 AM – 1:00 PM Work in ERA Lviv office 

Morning WP sessions with SMT upon request 

Teams draft WP sections in MS Word and Gantt chart templates 

SMT, technical team 
1:00 – 1:30  Moving from the ERA Lviv office to the Hotel    
1:30 – 2:00  Coffee meet and greet    
2:00 – 2:15 

 

Moving to the conference room 

Teams draft WP sections in MS Word and Gantt chart templates 

 
2:30 – 2:40  Welcome speech  Larysa Piskunova, Project Management Specialist/COR, USAID 

 

 

2:40 – 2:50  Opening words. Quick overview of the agenda  Tim Madigan, COP 
2:50 – 3:00  Work Plan Structure   Kirsten Pfeiffer 
3:00 – 3:25  AGRI final work plan for Y6  Bill Mays, AGRI team 
3:25 – 3:50  BCP final work plan for Y6  Cameron Berkuti, Oleksandr Stetsenko 
3:50 – 4:15  PSE final work plan for Y6  Volodymyr Chervyakov, Volodymyr Moisyeyev, Snizhana Leu, Viktoriia Sheliekhova 
4:15 – 4:25  Short break   
4:25 – 4:50  Gov Support final work plan for Y6  Oleksandr Sheludenkov, Volodymyr Moisyeyev, Snizhana Leu, Viktoriia Sheliekhova 
4:50 – 5:20  Facilitated Discussion and feedback  Kirsten Pfeiffer 
6:00 – 8:30 PM Dinner and team building event  Ops team 
Wednesday, September 13 
9:00 AM – 1:00 PM Work in ERA Lviv office 

Morning WP sessions with SMT upon request 

Teams draft WP sections in MS Word and Gantt chart templates 

SMT, technical team 
1:00 – 1:30 

 

Moving from the ERA Lviv office to the Hotel   
1:30 – 2:30  Lunch    
2:30 – 3:00 

 

Moving to the conference room 

Teams draft WP sections in MS Word and Gantt chart templates 

 
3:00 – 3:30  Discussion and Feedback on Day 1 presentations (continued) 

 

Kirsten Pfeiffer 
3:30 – 4:20  Management/Ops Session 

How ERA moves from work plan ideas into technical solicitations (grants and procurements) and the technical team’s roles. 

Facilitated discussion and planning exercise. 

Kirsten Pfeiffer & Valeria Sorokina 
4:20 – 4:50  AGRI procurements lessons learned; ways to strengthen and improve ERA’s procurement processes for large, complex procurement of specialized equipment.  Tigran Yeghyan 
4:50 – 5:00  Work planning next steps, deadlines and schedule  Kirsten Pfeiffer 
Thursday, September 14 
9:00 AM – 1:00 PM Work in ERA Lviv office 

Morning WP sessions with SMT upon request 

Teams draft WP sections in MS Word and Gantt chart templates 

SMT, technical team leads 
1:00 – 1:30  Moving from the ERA Lviv office to the Hotel   
1:30 – 2:30  Lunch    
2:30 – 3:00 

 

Moving to the conference room 

Teams draft WP sections in MS Word and Gantt chart templates 

 
3:00 – 3:05  Welcome, Quick overview of the agenda  Andrea Chartock 
3:05 – 4:05  Communications Session  Vira Illiash, Comms team 
4:05 – 4:15  Break   
4:15 – 5:15  MEL Session. Causal Model, indicators actuals as of August 2023, AGRI/BCP indicators Andrea Chartock, Oleksandra Mukhamedova
5:15 – 5:20  Closing remarks  Tim Madigan