Y7 Workshop Agenda

08 July 2024

ERA Y7 Work Planning Workshop 


  • Set your instant messaging apps to “away” or “do not disturb”, put your phone on silent and turn your phone face down so you don’t see any alerts.  
  • Online participants, turn your microphone to “mute” during the presentations if you are not the presenter.  
  • Leave your questions/comments in the meeting chat indicating who should address it and then your question, for instance: “@Kirsten Pfeiffer – (your question)”. Write your questions in English or Ukrainian. 
  • For live discussion, if you want to ask or to comment/add, please “raise hand” in Teams app, a facilitator will call your name, so you can unmute your microphone and speak.  


Time Topic Speaker/ Facilitator

Tuesday July 9, 2024

8:00-9:00 Breakfast at buffet Ops Team
9:00-9:30 Icebreaker Precious Brooks and Katya Sankow
9:30-9:40 Welcome address: What does success look like?

Overview of schedule and objectives for the retreat

Timothy Madigan and Kirsten Pfeiffer
9:40-9:55 USAID’s Perspective: What does a good workplan look like? What are USAID’s priorities for ERA? Larissa Piskunova
9:55-10:15 Framing the Work Plan:

  • Review of MEL achievements against Y6 targets and review of targets for Y7
  • Review of contractual deliverables for Y7 and Y8
Oleksandra Mukhamedova and Kirsten Pfeiffer
10:15-10:40 Guided self-reflection: what’s working, what’s not, and what can be improved? Kirsten Pfeiffer and Precious Brooks


10:40-11:00 Coffee break Ops
11:00-11:45 Pause & Reflect: Where do we have opportunities for improving our processes and efficiency? Kirsten Pfeiffer and Precious Brooks
11:45-12:10 Comms Key Y6 Learning: Crafting a strong impact story—Which comms interventions are successful and why? Sarah Gray
12:10-12:35 AGRI Key Y6 learning: Ways to maximize and ensure private sector co-investment and leverage AGRI Team
12:35-13:00 BCP Key Y6 learning: Shifting focus to medium-lift construction projects—what does that mean in day-to-day practical terms? Cameron Berkuti
13:00-14:00 Lunch at buffet Ops Team
14:30-17:30 Bukovytsia Mountain Trip: options to hike or enjoy the resort Ops Team
19:00-20:30 Dinner atop Bukovytsia Mountain Ops Team

Wednesday, July 10, 2024

8:00-9:00 Breakfast at buffet Ops Team
9:00-9:20 Day 2 Introduction: Y7 Pitches and Feedback Kirsten Pfeiffer and Precious Brooks
9:20-10:00 AGRI Y7 pitch + feedback AGRI Team
10:00-10:40 BCP Y7 pitch + feedback Cameron, Oleksandr Burdun, Oleksandr Stetsenko, Oleksandr Sheludenkov, and Valeriy Tymchenko
10:40-11:10 WFD Y7 pitch + feedback WFD Team
11:10-11:30 Coffee Break Ops Team
11:30-12:00 Comms Y7 pitch + feedback Comms Team
12:00-12:25 Environment Y7 pitch + feedback Environment Team
12:25-12:50 Grants Y7 pitch + feedback Grants Team
13:00-14:00 Lunch at buffet Ops Team
14:00-15:30 Optional: “Owners of a strong psyche: how to form stress resistance,” facilitated by Rozumiu—physical tools to promote mindfulness and stress management Rozumiu and HR team
14:00 Technical SMT Discussion – Shifting Workplan Priorities (USAID, Tim, Kirsten, Rich Rapier
15:30-18:00 Free recreation time Ops Team
18:00-20:30 Dinner at buffet Ops Team

Thursday, July 11, 2024

8:00-9:00 Breakfast at buffet Ops Team
9:00-9:10 Day 3 Introduction: Solutioning Kirsten Pfeiffer
9:10-9:40 Technical Procurement Y7 pitch + feedback Ops Team
9:40-10:10 Critical financial processes and cycles: synchronizing technical teams’ understanding of finance calendars and needed documentation to accelerate procurement cycles. Fidele Nkulu or Andrii Krasnoshokov
10:10-11:00 Facilitated solutioning to challenges discussed during Day 1 All
11:00-11:20 Coffee break Ops Team
11:20-12:45 How we implement: grants, procurement, and logistics


Room 1: AGRI team + affiliates from comms, finance, operations, procurement, and environment

Room 2: BCP team + affiliates from comms, operations, finance, procurement, and environment

*those teams who do not have direct affiliates should be divided evenly and appropriately between rooms


Objective: provide the necessary procedural overviews to fill out the Gantt charts, budget, and procurement/construction timelines.

Kirsten Pfeiffer, Precious Brooks, Katya Sankow
12:45-13:00 Closing remarks, next steps, and deadlines Timothy Madigan and Kirsten Pfeiffer
13:00-14:00 Lunch at buffet Ops Team
14:00-17:00 ERA Olympics Precious Brooks and Katya Sankow
17:00-18:30 Happy Hour + Ukrainian dance lesson Ops Team
18:30-20:30 Dinner at buffet Ops Team