Kyiv/Lviv

AGRI-UKRAINE GRAIN EXPORT LOGISTICS

USAID’s Economic Resilience Activity (ERA) is one of USAID’s core partners implementing the $350 million Agriculture Resilience Initiative – Ukraine (AGRI-Ukraine) that was established in 2022 to bolster Ukrainian agricultural exports and alleviate the global food security crisis exacerbated by the war. Under AGRI-Ukraine, ERA partners with public and private companies to complement and leverage urgently-needed grain transportation and transshipment investments.

INFRASTRUCTURAL IMPROVEMENTS

 ERA also directly supports the Government of Ukraine, including the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI), the State Customs Service and Ukrainian Railways, to upgrade 42 of Ukraine’s border crossing points (BCPs). Modern and more efficient border infrastructure and customs procedures will reduce export costs and increase export capacity, enabling  Ukraine to scale trade and advance its path to EU integration.

About the job

The Procurement Officer will help USAUD ERA by developing and procuring optimal and sustainable solutions to meet cost, quality, and service targets as defined and aligned with our procurement, supply chain, and partners and stakeholders. The Procurement Officer plays a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. One of the core responsibilities of this position is to oversee and conduct the procurement of goods and services. The position requires relevant work experience in the field of large-scale procurements of sophisticated equipment and contracting, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The Procurement Officer will be responsible for overseeing and ensuring that complete procurement-related backup documentation is provided prior to submission to the Finance Team. The Procurement Officer reports to the Senior Procurement Manager and is located in Kyiv or Lviv or Odesa office.

RESPONSIBILITIES:

• Liaise with Program staff to ensure any requirements for procurement support are identified approved and procured in a timely, well-documented, and cost-efficient manner. Implement an annual planning process to streamline repetitive procurement of goods to increase competitive tendering and internal processes
• Monitor and track procurement activities and delivery status of goods/services.
• Ensure complete backup documentation for procurement purchases is submitted to Procurement Manager and Finance Team
• Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance
• Participate in external or internal audits as necessary
• Ensure integrity, fairness, accuracy, and openness in procurement processes
• Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
• Enforce the use of DAI’s operations & procurement system (TAMIS), etc.
• Maintain electronic procurement records & files in various DAI system platforms
• Manage solicitation bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
• Oversee, monitor, track, and expedite all project procurement activities and delivery status of goods/services
• Ensure pricing information is accurate and aligns with acquisition policies
• Conduct price/cost/reasonability analyses
• Review requisition documentation, cost estimates, statements of work, etc.
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or determine other technical specifications
• Determine source selection methods for complex procurement to ensure compliance
• Prepare cost evaluation data and source selection documentation.
• Through market research efforts, identify and qualify potential suppliers (and products/services)
• Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies
• Maintain procurement file system in DAI’s system
• Help maintain an up-to-date list of providers by obtaining and organizing supporting documentation on activities
• Effectively serve as a liaison between the program team and the financial team to provide the documentation necessary to issue the payments related to the activities.

About you

• BA or Specialist degree or equivalent in Logistics, Management, Economics.
• Minimum of 3 years’ experience in logistics and/or procurement.
• Experience in the procurement of equipment for the transshipment of agricultural products may be an asset.
• Strong knowledge of grain and bulk cargo export procedures may be an asset.
• Strong knowledge of multi-modal transportation (truckload, intermodal, railcar, less-than-truckload) market including suppliers, industry information, and key cost drivers may be an asset.
• Experience proactively engaging internal and external partners to identify and define potential opportunities and issues.
• Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds.

• Well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus. Excellent organizational skills with a willingness to take initiative and be proactive.
• Proven integrity and ability to adhere to the rules, honor commitments, and meet the spirit as well as the letter of those commitments, stand up for what is right.
• Strong time management skills, capability to manage time effectively and maintain control of all current project responsibilities, follow-up requests in a timely manner.
• Ability to manage and prioritize multiple responsibilities and respond effectively to the most sensitive inquiries or complaints; experience with enterprise accounting software, and Microsoft office suite; demonstrated knowledge of internal controls and processes.
• Experience with USAID-funded projects is preferable.

• Fluent in English and Ukrainian are mandatory, both written & spoken.

WE OFFER

Contract length: 12-month employment agreement with a possibility of extension.

Benefits Package:

• 28 calendar days of annual leave
• 10 days of internal well-being paid leave per annum
• Medical Insurance for ERA staff and their families
• Life Insurance for ERA staff
• Coverage of all expenses for the business trips
• Military reservation is possible and granted if you are on a relevant military register

Start date: July 2024

Application process

All applicants must send a cover letter and updated CV (no longer than four pages) in English to ukraine@dai.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

Closing date for applications: June 27, 2024.

Learn more about DAI GLOBAL LLC

Kyiv

AGRI-UKRAINE GRAIN EXPORT LOGISTICS

USAID’s Economic Resilience Activity (ERA) is one of USAID’s core partners implementing the $350 million Agriculture Resilience Initiative – Ukraine (AGRI-Ukraine) that was established in 2022 to bolster Ukrainian agricultural exports and alleviate the global food security crisis exacerbated by the war. Under AGRI-Ukraine, ERA partners with public and private companies to complement and leverage urgently-needed grain transportation and transshipment investments.

INFRASTRUCTURAL IMPROVEMENTS

ERA also directly supports the Government of Ukraine, including the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI), the State Customs Service and Ukrainian Railways, to upgrade 42 of Ukraine’s border crossing points (BCPs). Modern and more efficient border infrastructure and customs procedures will reduce export costs and increase export capacity, enabling  Ukraine to scale trade and advance its path to EU integration.

About the job

The Risk and Compliance Specialist is integral to the Finance and Operational Team. They will ensure the project strictly follows USAID regulations, guidelines, and organizational policies. This role is pivotal in managing and mitigating financial and operational risks while safeguarding the organization’s compliance with all relevant standards and requirements. The Risk and Compliance Specialist can be in Kyiv or Lviv and reports to the Risk and Compliance Officer.

RESPONSIBILITIES:

Risk Management:

• Prepare risk assessments to identify potential financial, operational, and compliance risks impacting project initiatives.
• Implement risk mitigation strategies and action plans, collaborating with relevant stakeholders to minimize identified risks.
• Continuously monitor and evaluate the effectiveness of risk mitigation measures, providing regular reports and updates to senior management as directed.
• Implement crisis management and business continuity plans to ensure the organization’s resilience in facing unforeseen challenges.

Compliance Oversight:

• Ensure strict compliance with USAID regulations, guidelines, and policies, focusing on accuracy for allowable costs, procurement procedures, and financial reporting.
• Monitor adherence to the terms and conditions of contracts and agreements, including grant agreements, subcontractor agreements, and procurement contracts.
• Establish and maintain robust internal controls in alignment with DAI policies, USAID rules and regulations, and the terms of our contracts.
• Conduct regular financial and operational documentation reviews to ensure completeness, accuracy, and compliance with USAID, DAI, and local legal requirements as directed.

• Support internal and external audits and investigations, ensuring all audit findings are appropriately addressed and corrected.
• Update the Field Operations Manual (FOM) and publish the changes as per instructions therein.
• Help coordinate in-house learning sessions to build team capacity in areas of weakness.
• Provides consultation to staff and management on compliance matters.

Risk and Compliance Specialist Essential Skills

• Communication skills
• Basic understanding and acumen
• Leadership skills
• Ability to influence management.
• Technical accounting expertise
• People skills
• Ability to commission, deploy, and monitor effectiveness.
• Efficiency and time management

 About you

• Bachelor’s/ master’s in finance, Accounting, Business Administration, or a related field.
• Experience in audit regulations, compliance requirements, and risk management best practices.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills.
• Prior experience with USAID-funded projects and risk management in the international development sector is highly desirable.
• A proficient level of English and Ukrainian is required for this position.

 WE OFFER

Contract length: 12-month employment agreement with a possibility of extension.

Benefits Package:

• 28 calendar days of annual leave
• 10 days of internal well-being paid leave per annum
• Medical Insurance for ERA staff and their families
• Life Insurance for ERA staff
• Coverage of all expenses for the business trips
• Military reservation is possible and granted if you are on a relevant military register

Start date: July 2024

Application process

All applicants must send a cover letter and updated CV (no longer than four pages) in English to ukraine@dai.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

Closing date for applications: July 23, 2024

Lviv/Kyiv

AGRI-UKRAINE GRAIN EXPORT LOGISTICS

USAID’s Economic Resilience Activity (ERA) is one of USAID’s core partners implementing the $350 million Agriculture Resilience Initiative – Ukraine (AGRI-Ukraine) that was established in 2022 to bolster Ukrainian agricultural exports and alleviate the global food security crisis exacerbated by the war. Under AGRI-Ukraine, ERA partners with public and private companies to complement and leverage urgently-needed grain transportation and transshipment investments.

INFRASTRUCTURAL IMPROVEMENTS

ERA also directly supports the Government of Ukraine, including the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI), the State Customs Service and Ukrainian Railways, to upgrade 42 of Ukraine’s border crossing points (BCPs). Modern and more efficient border infrastructure and customs procedures will reduce export costs and increase export capacity, enabling  Ukraine to scale trade and advance its path to EU integration.

About the job

The Finance Officer will be pivotal in supporting financial management and compliance within the USAID ERA project. This position will maintain accurate financial records, prepare financial reports, and ensure adherence to USAID regulations and guidelines. The Finance Officer will collaborate with the finance team to allocate and utilize resources for various projects and programs. The Finance Officer is based in Kyiv or Lviv and reports to the Finance Manager /Senior Finance and Compliance Manager.

RESPONSIBILITIES:

• Ensures that accounting policies and practices are carried out in accordance with GAAP standards and local accounting standards; project internal controls are established and implemented by DAI policies, USAID rules/regulations, and the contract terms.
• Monitors and reports on partner/vendor payment schedules and obligations.
• Assists in preparing information for any contractual financial reporting requirements (if applicable);
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations.
• Initiates wire requests for field project implementation.
• Verifies vendor invoices for accuracy.
• Verifies the accuracy of expenses and project accounting codes.
• Audits travel requests and expense reports for accuracy and compliance.
• Prepares and submits monthly financial reports for review to the Finance Manager and Senior Finance and Compliance Manager.
• Responsible for recording and assigning costs based on approved budget in the field accounting system (vFER);
• Uses field accounting system (vFER), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc., regularly.
• Supports preparation of internal and external audits.
• Analyzes and reconciles project inventory regularly, ensuring that the value/purchase price of project assets reflected in the inventory register agrees with the total shown in the cumulative non-expendable account balanc
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Performs monthly bank reconciliations and routinely monitors bank account balances.
• Compiles backup documentation for all project-related transactions and ensures completeness and appropriate review and approvals are documented; scans and uploads the backup documents in DAI archiving systems.
• Maintains files on grant/ procurement/subcontractor documents and modifications as applicable.
• Responsible for maintaining file management systems for soft and hard copy documentation.
• Ensures taxes are paid, tracked, recorded, and reported to Ukraine tax authorities and USAID.

About you

• A. Degree in Accounting, Finance, Business Administration, or equivalent.
• 4+ years of relevant experience and progressive responsibility in finance and accounting, office administration, and project operations at the mid-level of an organization
• Experience with enterprise accounting software and Microsoft Office suite
• Demonstrated knowledge of internal controls and audit processes (e.g., procurement, local subcontract agreements, etc.)
• Demonstrated report writing skills in English is required.

WE OFFER

Contract length: 12-month employment agreement with a possibility of extension.

Benefits Package:

• 28 calendar days of annual leave
• 10 days of internal well-being paid leave per annum
• Medical Insurance for ERA staff and their families
• Life Insurance for ERA staff
• Coverage of all expenses for the business trips
• Military reservation is possible and granted if you are on a relevant military register

Start date: July 2024

Application process

All applicants must send a cover letter and updated CV (no longer than four pages) in English to ukraine@dai.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

Closing date for applications: July 23, 2024.